Product
All-in-one care home software, with an AI office team that does the work.
Everything except the caregiving: beds, admissions, the schedule, the time clock, state forms, the house and the books, in one place that works on a phone.
Your AI office team
Each one owns a desk. They check your records every hour, draft what to do, and do the work you ask for in plain words. You choose for each one: off, suggest, or do it and tell me. Nothing is texted or emailed on its own, and almost everything has an Undo.
Haven · General Manager
Reads every agent's work and writes your brief.
Avery · Admissions Agent
Answers inquiries and referral alerts fast so beds fill.
Sam · Scheduler Agent
Finds open shifts and requests waiting on a manager. Ask him to schedule shifts and he puts them on the schedule.
Harper · Hiring Agent
Keeps caregiver candidates moving and nudges unfinished packets.
Casey · Compliance Agent
Watches licenses, staff credentials and the survey binder.
Frankie · Facilities Agent
Chases late vendors and flags urgent work orders.
Quinn · Marketing Agent
Writes ads for open beds and caregiver jobs, says when to repost, and tracks which ads bring people in.
Fill the open bed
Every empty day is lost rent. BedOpen keeps the phone, the ads and the follow-ups moving.
- ✓ Occupancy at a glance: every bed, open and coming open, with the money each empty day costs
- ✓ Your own BedOpen page with photos and a tour request form, to text case managers and put in ads
- ✓ Ready-to-post ads for Craigslist, Facebook and Google, with a fair-housing word check
- ✓ An AI phone receptionist (add-on) that answers when you can't and turns calls into inquiries
- ✓ Referral alerts from hospital case managers, answered in one tap
- ✓ Inquiries and follow-ups that never fall through, drafted for you
Admissions and paperwork
One checklist from first call to move-in, and state forms signed on a phone.
- ✓ A tap-to-check admission checklist that starts the resident file by itself
- ✓ Washington DSHS forms filled in for you, signed on the spot or by a text link, locked with a fingerprint
- ✓ Documents in one place: print, save as PDF, or send a sign-in-only link
Schedule and team
A schedule caregivers actually use, on their own phones.
- ✓ Month, week and day views with shift codes and rules (overtime, rest, in a row)
- ✓ My shifts for caregivers: claim open shifts, swap, call out, see who's working
- ✓ Call-out coverage: the first eligible caregiver to tap takes the shift
- ✓ Time clock on the phone or a house tablet with a PIN, overtime by state rules, payroll download
- ✓ Training and certifications tracked against your state's list, classes approved in one tap
- ✓ Hiring: job ads, applicants and where they came from
- ✓ Phone alerts for open shifts, reminders and swap offers
The house
The things that keep a home running and survey-ready.
- ✓ Kitchen and supplies: menus, weekly orders, receipts and spend per bed
- ✓ Work orders and vendor follow-ups
- ✓ Compliance clocks for licenses and staff credentials
- ✓ Survey binder with routines that come due by themselves
- ✓ Links to your own cameras' apps (BedOpen never stores video)
The money
Know what came in, what went out, and what you made.
- ✓ Resident payments and family statements; families can pay online by bank or card
- ✓ Bills with repeat reminders, and a monthly profit and loss by home
- ✓ Wages from the time clock and your pay rates (only you see them)
- ✓ QuickBooks-ready downloads for bills and each month's money in and out
Care · launching soon
Resident care records come with Growth, built on HIPAA-ready hosting. Until it launches, BedOpen keeps no resident health records.
- ✓ Med pass and MAR on a phone, with refused and held doses noted
- ✓ Resident charts, vitals, appointments and care plans
- ✓ Fall, skin and pain assessments and controlled-drug counts
- ✓ A Care agent reviews the charts and flags what needs a look
Turn on only what you use
Scheduling is free. Growth has everything on this page. Switch off any part in Settings, so your team only sees what your homes need.